The Welcome platform can be used as a production studio to create pre-recorded content for your event. Leveraging recorded content interspersed throughout your event can allow flexibility and reduce the amount of labor that the producer of the event has to manage.
Possible use cases:
- Housekeeping videos
- Intro/outro videos
- Speakers that are unable to attend that day
- Segments that are not asking for or need engagement from the attendees
- Create your event for your recording session in your Organization Dashboard.
- Add the speaker(s) you need for your recording session within the speaker tab of your Event Dashboard.
- Follow the same speaker onboarding process as you would for an event. We have a Speaker Onboarding guide here in case you need it.
- If the recording session is going to be with one person or a small group, you may be able to get away with onboarding the speaker the same day as the recording.
- Day of the recording, perform your tech checks with the speaker(s). If you are having camera or screen sharing permission issues, please refer to our Troubleshooting Permission Issues article.
- You can start and stop the recording as many times as you'd like. It will create a new file each time.
- The recording function does have a 10 to 15 seconds delay after you press start. It's better to press record early. You can always cut extra footage during the editing process.
- As opposed to live events, recording content allows you to make extra takes. Keep that in mind, and don't always feel forced to do it all in one take.
- When doing extra takes, make sure the speaker takes a brief pause between them to allow an easier time in editing.
- Use overlays and assets; this allows you to create an edge over just a camera recording. We have a couple of articles on using Keynote and Google Slides to create overlays.
How To Record
In the Control Room above and to the right of the main stage will be the record button.
Where To Find Recordings
Recordings are stored in the Event Dashboard. The recordings will be 720p at 60fps H264 codec MP4 files.
- Go to the left sidebar, and toward the bottom is the "Recording" section. Within there, click on the "Download Recording" button to download the video file.
Editing Your Videos
If you are going to edit your videos here is a list of things to be mindful about:
- Audio levels - it's always good to double-check your audio levels to ensure that they are not too quiet or too loud. You don't want the audio to go over 0db, this will cause your audio to be too loud and start clipping. A good rule of thumb is to look for an overall mix level of -10db to -14db.
- Export settings - If you want to use the edited video on Welcome we have some recommendations
- File Type - MP4
- Resolution - 720p to 1080p
- Frame Rate - Use the same rate as the OG file, 60fps
Still need help?
If none of the solutions work above and you're still experiencing issues, feel free to contact email@example.com or click Help at the bottom right corner of the screen.